(Art Libraries Society Norden)
Föreningen för nordiskt konstbiblioteksarbete (Association for Nordic Art Libraries)
The objective of ARLIS/Norden is to promote all aspects of art library work in the Nordic countries.
ARLIS/Norden will for this purpose act as an information and contact body for its members and as an advocate for their professional concerns.
ARLIS/Norden will be active in both Nordic and international library cooperation.
Membership in the Association is available to both institutions and individuals. The board approves the membership.
Each member pays an annual membership fee, the amount of which is determined by the annual meeting. New members pay the full fee for the year in which they join the association.
The Association’s activities shall apply for one calendar year. The regular annual meeting will be held by rotation in the different Nordic countries or at another location deemed appropriate by the annual meeting upon the recommendation of the board.
In addition, the board, when a special cause exists or when the auditors or more than half of the members submit a written justification to the board, may summon an extraordinary meeting of the association.
The summons to the annual meeting must be made in writing at least 30 days in advance. The summons must include information on the most important matters to be covered at the meeting and be followed by the annual report, financial report and the auditor’s report.
At a regular annual meeting the following matters should be covered:
Election of:
a) a chairperson and secretary for the meeting
b) two vote counters
c) the chairperson corrects the minutes
Regarding the summons to the annual meeting in accordance with the rules
Adoption of the meeting agenda
Annual report
Financial report
Auditor’s report
Regarding the board´s discharge from liability
Stipulation of the annual membership fee for institutions and individuals for the coming business year
Election of:
a) regular members of the board
b) substitutes
c) an auditor
d) nominating chairperson
Resolutions at the annual meeting are passed by a simple majority except in the case of issues that concern amendments to the statutes and rules or the dissolution of the Association. For such resolutions to go into effect at least a two-thirds majority is required. Where the numbers of votes are equal, the annual meeting’s chairperson has the deciding vote, except in the case of elections, where the decision is made by drawing lots.
Institutions that are part of ARLIS/Norden may appoint a representative who, like the individual member, has a vote at the annual meeting/extraordinary meeting of the Association.
The Association’s business is handled by a board consisting of five members, one from each Nordic country, as well as personal substitutes for each of them.
The members and their substitutes are elected for a period of two years and step down by turns, so that the members for Denmark, Finland and Iceland, together with their substitutes, are elected in the odd calendar years and the members for Norway and Sweden, together with their substitutes, are elected in the even calendar years.
The board itself determines its working order and internally appoints a chairperson and treasurer. The board can select a treasurer outside the board. The board meets at the notice of the chairperson as often as business requires or if two board members make a proposal of a meeting to the chairperson. In voting, a simple majority applies and should the number of votes be equal, the chairperson has the deciding vote. The board is quorate if at least three members or substitutes are present and in agreement concerning the resolution. The substitutes are generally entitled to participate in and express themselves at board meetings but they are without the right to vote, unless they are taking part in lieu of a regular member.
It is incumbent on the board
- to handle the Association’s administration and finances, taking joint responsibility therein
- to render the Association´s annual report covering the preceding working year at the Association's annual meeting and to deliver the concluding accounting records to the auditors at least 40 days before the annual meeting
- to organize and announce the Association’s meetings and protect the interests of the Association and its members
The chairman and the treasurer have the right to sign on behalf of ARLIS/Norden.
In order to prepare the election of the board members, substitutes and auditors, the annual meeting elects a nominating chairperson.
The chairperson is elected for a period of three years. The nominating chairperson may not also be members of the board. The nominating chairpersons list of candidates shall be sent out in connection with the summons to the annual meeting.
The board´s administration and the Association’s accounting records, which are closed for the calendar year, are examined by an auditor who, together with a personal substitute, is elected at the annual meeting. The auditors must always have access to the Association’s accounting records and documents.
Resolutions concerning amendments to the statutes and the rules are passed at the annual meeting by at least a two-thirds majority. Proposals for amendments to the statutes and the rules should be sent out to the members as far in advance as is necessary for everyone to have the opportunity to send in their views to the board.
Resolutions concerning the Association’s dissolution must be adopted in the same manner as applies to amendments to the statutes and the rules.
The proceeds which may arise shall be used for purposes that promote the goals of the Association, according to the resolutions made at the last meeting of the Association in which the dissolution has been resolved.
Emended 13 June 2019
(Art Libraries Society Norden)
Föreningen för nordiskt konstbiblioteksarbete
ARLIS/Norden har till ändamål att främja alla aspekter av konstbiblioteksarbete i de nordiska länderna.
ARLIS/Norden skall i detta syfte arbeta som informations- och kontaktorgan för medlemmarna och förespråka deras fackintressen.
ARLIS/Norden skall vara aktivt i såväl nordiskt som internationellt samarbete.
Medlemskap i föreningen öppen för såväl institutioner som enskilda personer. Medlemskap skall godkännas av styrelsen.
Varje medlem skall erlägga en årlig avgift, vars storlek fastställes av årsmötet. Ny medlem erlägger full avgift för det år under vilket den ingår i föreningen.
Föreningens verksamhet skall löpa per kalenderår. Ordinarie årsmöte skall hållas i de olika nordiska länderna i tur och ordning, eller på annan plats som årsmötet finner lämplig efter förslag från styrelsen.
Därjämte skall styrelsen, då särskild anledning föreligger eller då revisorerna eller mer än hälften av medlemmarna gör motiverad skriftlig framställning därom till styrelsen, kalla till extra föreningsmöte.
Kallelse till årsmöte skall göras skriftligt senast 30 dagar i förväg. Kallelsen skall innehålla uppgift om de viktigaste ärenden som skall förekomma samt åtföljas av verksamhetsberättelse, ekonomisk berättelse och revisionsberättelse.
Vid ordinarie årsmöte skall följande ärenden förekomma:
Val av:
a) ordförande och sekreterare för mötet
b) två rösträknare
c) ordförande justerar protokollet
Fråga om årsmötets stadgeenliga utlysande
Fastställande av dagordning
Verksamhetsberättelse
Ekonomisk berättelse
Revisorernas berättelse
Fråga om ansvarsfrihet för styrelsen
Fastställande av årsavgift för institution respektive enskild medlem för nästkommande verksamhetsår
Val av:
a) ordinarie ledamöter i styrelsen
b) suppleanter
c) en revisor
d) valordförande
Beslut vid årsmöte fattas genom enkel majoritet utom i frågor som gäller stadgeändring eller upplösning av föreningen. För sådana besluts giltighet erfordras minst två tredjedels majoritet. Vid lika röstetal har mötets ordförande utslagsröst, utom vid val, då avgörande sker genom lottning.
Till ARLIS/Norden anslutna institutioner får utse en representant, som i likhet med enskild medlem har en röst vid årsmöte/extra föreningsmöte, i mån av närvaro.
Föreningens angelägenheter handhas av en styrelse som består av fem ledamöter, en från varje nordiskt land, samt personliga suppleanter för dessa.
Ledamöter och suppleanter väljes för en tid av två år och avgår växelvis, så att ledamöter för Danmark, Finland och Island samt deras suppleanter väljes udda kalenderår och ledamöter för Norge och Sverige samt deras suppleanter väljes jämna kalenderår.
Styrelsen bestämmer själv sin arbetsordning och utser inom sig ordförande och kassör. Styrelsen kan välja kassör som inte är medlem i styrelsen. Styrelsen sammanträder på kallelse av ordföranden så ofta ärendena påkallar eller två av ledamöterna gör framställning därom till ordföranden. Vid omröstning gäller enkel majoritet, och i händelse av lika röstetal äger ordföranden utslagsröst. Styrelsen är beslutsmässig om minst tre ledamöter eller suppleanter är närvarande och ense om beslutet. Suppleanter äger generell rätt att deltaga i och yttra sig vid styrelsemöten men utan rösträtt, försåvitt de inte delta i ordinarie ledamots ställe.
Det åligger styrelsen
- att under gemensamt ansvar handha föreningens förvaltning och ekonomi
- att vid föreningens årsmöte avge berättelse om föreningens verksamhet under det gångna arbetsåret och senast 40 dagar före årsmötet till revisorerna avlämna avslutade räkenskaper
- att anordna och kungöra föreningens möten och bevaka föreningens och dess medlemmars intressen
Ordförande och kassör har rätt att signera i ARLIS/Nordens namn
För att förbereda val av styrelseledamöter, suppleanter och revisorer väljer årsmötet en Valordförande för tre år åt gången. Valordförande får inte tillhöra styrelsen och kandidatlista skall utsändas i samband med kallelsen till årsmöte.
Styrelsens förvaltning och föreningens räkenskaper, vilka avslutas för kalenderår, granskas av en revisor, vilken jämte en personlig suppleant väljes vid årsmöte. Revisorerna skall alltid äga tillgång till föreningens räkenskaper och handlingar.
Beslut om ändring av stadgarna fattas av årsmötet med minst två tredjedels majoritet. Förslag till stadgeändring bör vara utsänt till medlemmarna så långt i förväg, att alla har möjlighet att inkomma med synpunkter till styrelsen.
Beslut om föreningens upplösning skall följa samma ordning, som gäller i fråga om ändring av stadgarna.
Den behållning, som kan uppstå, skall användas till ändamål som kan främja föreningens syften, efter beslut vid det sista föreningsmöte, där upplösning beslutats.
Ändrat 13. juni 2019
(Art Libraries Society Norden)
Föreningen för nordiskt konstbiblioteksarbete (Association for Nordic Art Libraries)
The objective of ARLIS/Norden is to promote all aspects of art library work in the Nordic countries.
ARLIS/Norden will for this purpose act as an information and contact body for its members and as an advocate for their professional concerns.
ARLIS/Norden will be active in both Nordic and international library cooperation.
Membership in the Association is available to both institutions and individuals. The board approves the membership.
Each member pays an annual membership fee, the amount of which is determined by the annual meeting. New members pay the full fee for the year in which they join the association.
The Association’s activities shall apply for one calendar year. The regular annual meeting will be held by rotation in the different Nordic countries or at another location deemed appropriate by the annual meeting upon the recommendation of the board.
In addition, the board, when a special cause exists or when the auditors or more than half of the members submit a written justification to the board, may summon an extraordinary meeting of the association.
The summons to the annual meeting must be made in writing at least 30 days in advance. The summons must include information on the most important matters to be covered at the meeting and be followed by the annual report, financial report and the auditor’s report.
At a regular annual meeting the following matters should be covered:
Election of:
a chairperson and secretary for the meeting
two vote counters
the chairperson corrects the minutes
Regarding the summons to the annual meeting in accordance with the rules
Adoption of the meeting agenda
Annual report
Financial report
Auditor’s report
Regarding the board´s discharge from liability
Stipulation of the annual membership fee for institutions and individuals for the coming business year
Election of:
regular members of the board
substitutes
an auditor
nominating chairperson
Resolutions at the annual meeting are passed by a simple majority except in the case of issues that concern amendments to the statutes and rules or the dissolution of the Association. For such resolutions to go into effect at least a two-thirds majority is required. Where the numbers of votes are equal, the annual meeting’s chairperson has the deciding vote, except in the case of elections, where the decision is made by drawing lots.
Institutions that are part of ARLIS/Norden may appoint a representative who, like the individual member, has a vote at the annual meeting/extraordinary meeting of the Association.
The Association’s business is handled by a board consisting of five members, one from each Nordic country, as well as personal substitutes for each of them.
The members and their substitutes are elected for a period of two years and step down by turns, so that the members for Denmark, Finland and Iceland, together with their substitutes, are elected in the odd calendar years and the members for Norway and Sweden, together with their substitutes, are elected in the even calendar years.
The board itself determines its working order and internally appoints a chairperson and treasurer. The board can select a treasurer outside the board. The board meets at the notice of the chairperson as often as business requires or if two board members make a proposal of a meeting to the chairperson. In voting, a simple majority applies and should the number of votes be equal, the chairperson has the deciding vote. The board is quorate if at least three members or substitutes are present and in agreement concerning the resolution. The substitutes are generally entitled to participate in and express themselves at board meetings but they are without the right to vote, unless they are taking part in lieu of a regular member.
It is incumbent on the board
- to handle the Association’s administration and finances, taking joint responsibility therein
- to render the Association´s annual report covering the preceding working year at the Association's annual meeting and to deliver the concluding accounting records to the auditors at least 40 days before the annual meeting
- to organize and announce the Association’s meetings and protect the interests of the Association and its members
The chairman and the treasurer have the right to sign on behalf of ARLIS/Norden.
In order to prepare the election of the board members, substitutes and auditors, the annual meeting elects a nominating chairperson.
The chairperson is elected for a period of three years. The nominating chairperson may not also be members of the board. The nominating chairpersons list of candidates shall be sent out in connection with the summons to the annual meeting.
The board´s administration and the Association’s accounting records, which are closed for the calendar year, are examined by an auditor who, together with a personal substitute, is elected at the annual meeting. The auditors must always have access to the Association’s accounting records and documents.
Resolutions concerning amendments to the statutes and the rules are passed at the annual meeting by at least a two-thirds majority. Proposals for amendments to the statutes and the rules should be sent out to the members as far in advance as is necessary for everyone to have the opportunity to send in their views to the board.
Resolutions concerning the Association’s dissolution must be adopted in the same manner as applies to amendments to the statutes and the rules.
The proceeds which may arise shall be used for purposes that promote the goals of the Association, according to the resolutions made at the last meeting of the Association in which the dissolution has been resolved.
Emended 13 June 2019